Success story: VoTec GmbH
From a two-person operation to a digitally managed high-performance manufacturing company with MDIS
Customer
VoTec GmbH
Industry
Precision manufacturing & machining technology
Solutions used
- Haufe X360
- Microsoft Power BI
From a two-person operation to a high-performance manufacturing company with MDIS
When VoTec GmbH was founded in 2011, the company started out as a small, highly specialized machining business. However, thanks to steady demand and growing expertise, VoTec developed within just a few years into a successful manufacturing company with 40 employees.
As the company grew, so did the requirements for organization, planning, and transparency. The tools originally used—Excel and a simple inventory management system—soon no longer sufficed. The result: countless Excel spreadsheets, manual analyses, and increasing organizational pressure.
By implementing the new Haufe X360 ERP system, including integrated production planning, we have taken a decisive step toward future viability. Transparency regarding orders, capacities, and deadlines has improved significantly. I would particularly like to highlight the collaborative partnership with our system service provider: From analyzing our machining-specific processes through to on-time implementation, we always felt professionally supported with strong expertise and practical guidance.
Challenge
The company continued to win customers and projects—yet behind the scenes, it became increasingly difficult to maintain oversight and structure.
The COVID-19 pandemic as a turning point
When the COVID crisis began in 2020, the situation for VoTec suddenly became a double-edged sword:
On the one hand, market activity slowed in certain areas—on the other, the importance of absolute on-time delivery increased dramatically.
Customers demanded:
- exact delivery dates
- transparent communication
- verifiable production status
However, with the existing systems, this was hardly possible to map reliably.
VoTec made a strategic decision:
The crisis would be used to establish long-overdue structures and position the company for the future.
During this time, important milestones were achieved:
- Implementation of a comprehensive organizational and structural concept
- successful ISO 9001 certification
Start of the search for a software partner that enables precise production planning
The requirement: software that does not just manage—but leads
VoTec knew exactly what was needed:
No standalone solution, no standard ERP, no compromises.
They were looking for a system that:
- is specifically suited to the reality of CNC machining
- makes capacities visible in real time
- detects delays before they occur
- combines planning, control, and transparency
- and offers an implementation partner who understands the industry
In short: software that not only documents production, but controls it.
The decision: Haufe X360 x MDIS
Choosing the Haufe X360 ERP system was the result of a thorough evaluation process—and meant far more than a purely technical decision. Subsequently, based on an existing implementation, MDIS further developed the project in a targeted manner and brought the solution to a new performance level.
Three factors convinced VoTec in the long term:
1. Deep industry expertise
MDIS understands the specific requirements of machining—from setup times and machine utilization to multi-stage order chains.
The analysis did not feel like an audit, but like genuine hands-on expertise.
2. Regional proximity & collaborative partnership
VoTec places great value on short distances. With MDIS, spontaneous on-site appointments were easily possible—an important advantage in day-to-day project work.
3. An implementation without friction
The combination of good preparation, structured training, and clear processes resulted in an implementation that went surprisingly smoothly—
no downtime, no overload, no disruptions.
Implementation: well prepared, transparent, and without friction
Thanks to careful preparation, the ERP system implementation started extremely smoothly.
VoTec describes the internal transition as surprisingly positive:
- Employees understood the benefits early on.
- Workflows were clearly explained and structured in a practical way.
- Ongoing operations could continue without disruption.
There were no frictions, no overload, and no disruptions in day-to-day business.
What MDIS implemented in concrete terms
Production planning
Expansion and improvement of central production order planning
Adaptation of production sheets for optimized production processes
Configuration of pre- and post-calculation for precise cost planning
Reporting
Development of capacity planning in Microsoft Power BI to visualize machine utilization
Development of a controlling report “Revenue per machine”
Automated dashboards for production, performance, and real-time KPIs
Accounting
Support with accounting processes
Optimization of processes and workflows within financial processes
Results & successes
After just 3–4 months: visible results
Only a few months after go-live, the real added value of the new solution became apparent:
Real-time transparency:
For the first time, VoTec was able to clearly see:
- Which capacities are available?
- Which orders are at which stage of production?
- Where is there potential delay—and how early?
- How can follow-up orders be scheduled optimally?
Production planning shifted from an administrative challenge to a strategic control instrument.
In production
- end-to-end transparency across every production stage
- live overview of capacities and machine utilization
- bottlenecks are identified early instead of discovered late
- follow-up orders can be scheduled optimally
- fewer queries, fewer uncertainties, more calm
In the office
- significant relief in day-to-day operations
- hardly any coordination loops between teams
- eliminated trips to the shop floor
- working from home possible thanks to integrated document management
- noticeably reduced stress levels
In management
- decisions are based on data rather than gut feeling
- KPIs are available at any time
- delivery commitments to customers become reliable
investment decisions are sound and fact-based
The greatest benefit: a new level of delivery performance
On-time delivery is now one of the most important competitive factors in the industry.
By combining transparency, planning reliability, and process clarity, VoTec was able to achieve the following benefits:
- higher delivery reliability
- reliable customer communication
- early identification of potential delays
- strategically manageable capacities
This enabled VoTec not only to gain efficiency, but also a clear competitive advantage in the market.
New horizons with Microsoft Power BI
Integrating Microsoft Power BI opened up additional opportunities for VoTec:
- automated analyses
- in-depth production and performance analyses
- visually appealing and meaningful dashboards
- KPIs at the push of a button—instead of hours of Excel work
For the first time, the company now has a data-driven decision-making basis that can be used in real time.
Satisfaction: 100%. Outlook: Moving forward together.
VoTec now rates the collaboration with MDIS as entirely positive.
Due to the high value delivered and the strong partnership, further projects have already been launched and/or planned.
This success story does not end here—it marks the starting point of a long-term, successful digitalization partnership.
Conclusion: A transformation that has taken VoTec to a new level
The development of VoTec GmbH impressively demonstrates how a growing manufacturing company, with the right software and a competent partner, can:
- gain transparency
- create planning reliability
- relieve employees
- professionalize structures
- make data-driven decisions
- and build real competitive advantages
Today, VoTec is digitally, organizationally, and strategically better positioned than ever before—and ready for the next steps in growth.
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